{"id":173,"date":"2014-05-20T20:33:47","date_gmt":"2014-05-21T00:33:47","guid":{"rendered":"http:\/\/access-diva.com\/blog\/?p=173"},"modified":"2015-12-30T23:03:14","modified_gmt":"2015-12-31T04:03:14","slug":"limit-number-of-record-entries","status":"publish","type":"post","link":"https:\/\/access-diva.com\/blog\/?p=173","title":{"rendered":"Limit Number of Record Entries"},"content":{"rendered":"

Every once in a while you may want to restrict how many records can be entered. Maybe because of space limitations on a Report or perhaps you want to limit CD rentals to 4 per Customer or book a specific amount people per room. Whatever the reason here\u2019s some code to make it happen…\u00a0<\/p>\n

What I used to use (and it worked)…<\/p>\n

Private Sub Form_BeforeInsert<\/strong>(Cancel As Integer)<\/p>\n

\r\n\u00a0\u00a0 If DCount("ICS", "qryIncidentCrimes") = 4 Then\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MsgBox "Only 3 Charges allowed per report, if you have additional charges you must start a new report!", vbExclamation\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Me!cboICS.Undo\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 DoCmd.RunCommand acCmdUndo\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 DoCmd.GoToRecord , , acPrevious\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Forms![frmIncidentInformation]![txtTimeOfOccurrence].SetFocus 'Here I set focus back to the Main Form\r\n\u00a0\u00a0 End If\u00a0\r\n<\/pre>\n
End Sub<\/p>\n
But then I found a more efficient way…\u00a0<\/p>\n
In a Subform<\/strong>
\n<\/span>Private Sub Form_BeforeInsert<\/strong>(Cancel As Integer)\u00a0<\/p>\n
\r\n\u00a0\u00a0 If Me.NewRecord = True And Me.RecordsetClone.RecordCount = 4 Then\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MsgBox "Only 4 sizes allowed per sheet!", vbExclamation + vbOKOnly, "FF&E Size"\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 DoCmd.GoToRecord , , acPrevious\r\n\u00a0\u00a0 End If\r\n<\/pre>\n
End Sub\u00a0<\/p>\n
In a Main Form<\/strong><\/span>\u00a0
\nPrivate Sub Form_Current<\/strong>()\u00a0<\/p>\n
\r\n\u00a0\u00a0 If Me.NewRecord = True And Me.RecordsetClone.RecordCount = 4 Then\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MsgBox "Only 4 sizes allowed per sheet!", vbExclamation + vbOKOnly, "FF&E Size"\r\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 DoCmd.GoToRecord , , acPrevious\r\n\u00a0\u00a0 End If\u00a0\r\n<\/pre>\n
End Sub<\/p>\n
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<\/div>\n","protected":false},"excerpt":{"rendered":"
Every once in a while you may want to restrict how many records can be entered. Maybe because of space limitations on a Report or perhaps you want to limit CD rentals to 4 per Customer or book a specific amount people per room. Whatever the reason here\u2019s some code to make it happen… <\/p>\n
 […]<\/p>\n
<\/div>\n
<\/path><\/svg><\/i> \"Loading\"<\/p>\n
<\/div>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[71],"tags":[20,65],"class_list":["post-173","post","type-post","status-publish","format-standard","hentry","category-forms","tag-forms","tag-limit-records","odd"],"_links":{"self":[{"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/posts\/173","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=173"}],"version-history":[{"count":5,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/posts\/173\/revisions"}],"predecessor-version":[{"id":309,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=\/wp\/v2\/posts\/173\/revisions\/309"}],"wp:attachment":[{"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=173"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=173"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/access-diva.com\/blog\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=173"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}